"Protecting Privacy of Medical Information"

Does Your Firm Have a Medical Privacy Policy?

Tell us about your firm's human resources practices. We'll tabulate and post results so you can see how your firm compares to others. And, when you complete the "Contact Us" form on this site, we'll send you a free sample policy on this topic as our way of saying "Thanks" for participating in the survey.

1. Is your firm a "covered entity" under the HIPAA Medical Privacy Rule? YES NO
2. Have health plan documents been updated to reflect HIPAA Medical Privacy requirements? YES NO
3. Have employees received communication about HIPAA amendments to the Health Plan? YES NO
4. Has your firm revised procedures for drug tests, physical exams or similar medical exams? YES NO
5. Has your firm revised procedures for FMLA, medical or maternity leaves requiring a physician's note? YES NO
6. Has your firm revised procedures for sick pay, salary continuation, disability pay or similar benefits benefits requiring a physician's note? YES NO
7. Has your firm created a privacy authorization form to permit health information disclosures from health plans and health care providers? YES NO
8. Does your firm receive detailed claims or other health information for use in administering or renewing the health plan? YES NO
9. If receiving detailed health data, has your firm prepared the required certification and required privacy safeguards to protect health information? YES NO

Thank you for your participation.
Please complete "Contact Us" to receive sample policy.



Cyber - Survey

"How is your organization preparing for HIPAA?"

Listed below are results of a recent Cyber-survey conducted by Hubbartt & Associates. Thanks for your participation. We have tabulated results so you can see how your firm compares to others. Results shown as percent of total respondents.

1. Have you determined whether your organization is an entity covered by the HIPAA Medical Privacy Rule? Yes 87% No 63%
2. If your organization is a covered entity, have you Completed all medical privacy requirements.

Started a compliance effort, but not yet finished.

Not yet started on compliance effort 		Yes 18%

64%

18% 		   
3. Is your HIPAA medical privacy compliance effort being prepared by a staff member

By an outside professional (consultant, attorney, etc.) 		Yes
 86%

14%		    
4. What sources of information have you used to learn about HIPAA medical privacy requirements? (check all that apply)
Internet research
HIPAA compliance articles
Book(s) on HIPAA compliance
Information from Professional Association
Attend seminar/workshop
Information from Health & Human Services Dept
Information from vendors, suppliers
Other sources
Yes


87%
74%
48%
48%
35%
26%
22%
4%		    
5. Have you assigned responsibility to a privacy officer? Yes 65% No 35%
6. If #5 is yes, is the privacy officer
A full time professional
An information systems specialist
A medical office manager
A medical records specialist
Other position
 Yes

13%
0%
27%
33%
27% 		   
7. Do you plan to include which of the following items in your medical privacy policy? (check all that apply)
Written medical privacy policy
Complaint procedure
Training Documentation
Designate Privacy Officer
Privacy Notice
Training Outline
Privacy control forms
Job Descriptions
Yes


87%
74%
83%
65%
70%
26%
48%
43% 		   
8. What training resources do you plan to use? (check all that apply)
Staff trainer
Purchased training materials
Web based training
Outside (contracted) trainer
Local college
Other
Yes

48%
17%
17%
17%
4%
4%		    

Thank you for your interest. We hope that you find this information useful in comparing your firm's practices to practices reported by survey participants. Please recognize that, due to sample size, survey results may not exactly reflect universal practices. Contact Hubbartt & Associates for professional assistance in developing HIPAA policies, forms or training and related human resources advisory services. Contact us

For further information, contact Hubbartt & Associates, PO Box 1355, St. Charles, IL 60174. WSHubbartt@Hubbartt.com.